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ACM Bylaws (Effective As Of March 1996)

I -- Name

X -- Meetings

II -- Purpose

XI -- Disbursements And Dues

III -- Membership

XII -- Removal Of Officers

IV -- Officers

XIII -- Amendments And Procedures

V -- Elections

XIV -- Reviewing And Revising These Bylaws

VI -- Duties Of Officers

XV -- Jurisdiction Of These Bylaws

VII -- Executive Council

XVI -- Other Rules And Regulations

VIII -- Faculty Advisor

XVII -- Dissolution

IX -- Committees


Article I -- Name

This organization shall be called the Clarkson University Student Chapter of the Association for Computing Machinery. The Association is also referred to as ACM.


Article II -- Purpose

The chapter is organized and will be operated exclusively for educational and scientific purposes and, in furtherance thereof, specific objectives are:

  1. To promote an increased knowledge of the science, design, development, construction, language, and applications of modern computing machinery;
  2. To promote a greater interest in computing machinery and its applications; and
  3. To provide a means of communicating between persons having interest in computing machinery.


Article III -- Membership

  1. A full-time student at Clarkson University who is a member in good standing of the ACM may, upon request and payment of dues, become a voting member of this chapter.
  2. A member in good standing of the ACM who is not a full-time student at Clarkson University may, upon request and payment of dues, become a non-voting member of this chapter, provided that they are a full-time student at one of The Associated Colleges of the St. Lawrence Valley and that the number of such non-Clarkson student voting members shall not exceed one-quarter of the entire voting membership of this chapter. These members may not hold office within this chapter.
  3. A full or part-time student at Clarkson University who is not a member in good standing of the ACM may, upon request and payment of dues, become a non-voting affiliate member of this chapter. No such person may be a non- voting affiliate member for more than one year.
  4. A member of the Clarkson University community who is not a member in good standing of the ACM may, upon request and payment of a fee that is at least equal to the voting members' dues, receive the chapter meeting notices and attend non-business meetings of this chapter.


Article IV -- Officers

The officers of this chapter shall be President, Vice President, Secretary, and Treasurer. Each officer must be in good standing of the ACM, a voting member of this chapter, and a full-time student at Clarkson University.


Article V -- Elections

  1. The officers shall be elected at the annual Election Meeting. They shall take office immediately after the Election Meeting and serve until their successor takes office at the end of the next Election Meeting.
  2. Any member who has served in either of the offices of President or Vice President in each of two consecutive years, may not hold either office in the immediately following year.
  3. Vacancies in any office other than President caused by resignation, removal, or disability shall be filled by a vote with the majority approval of a quorum of registered voting student members. If the office of President is so vacated, the Vice President shall immediately assume that office, and a vote with the majority approval of a quorum of registered student members shall then fill the vacant office of Vice President.
  4. The annual Election Meeting shall be held during the spring term of every year, at least four (4) weeks before the end of the term.
    1. Following the report of the Nominating Committee, additional nominations may be made from the floor by any voting member of this chapter.
    2. After the nominations are closed, the voting members present shall vote.
    3. A majority of the votes cast for any office is necessary for election to that office.
    4. The Secretary shall present the annual chapter report.


Article VI -- Duties Of Officers

  1. The President shall preside over all meetings of this chapter and of its Executive Council. The President shall represent this chapter at all meetings with the ACM Regional Representative. The President shall also appoint all committee chairpersons, except the Chairperson of the Program Committee.
  2. The Vice President shall assume the duties of the President in the event of the President's absence. The Vice President shall assume those duties of the President that are so delegated by the President. The Vice President shall also be Chairperson of the Program Committee, unless other plans are agreed upon by both the President and Vice President.
  3. The Secretary shall keep minutes of all chapter meetings and Executive Council meetings. The Secretary shall prepare the annual chapter report for presentation to this chapter at the annual Election Meeting and prepare the report to the Chairperson of the ACM Student Membership and Chapters Committee after each meeting. The Secretary shall send two copies of official notification to the Chairperson of the ACM Student Membership and Chapters Committee of changes in the elected officers or in the Faculty Advisor of this chapter. The Secretary shall send three copies of official notification to the Executive Director of the ACM of any proposed changes in this chapter's Bylaws for approval prior to their distribution to the membership. The Secretary shall similarly notify the Executive Director promptly of the final action of the proposed changes. The Secretary shall also be the Vice Chairperson of the Program Committee and coordinate with the Chairperson accordingly.
  4. The Treasurer shall collect dues and maintain financial and membership records. The Treasurer shall make the annual report of this chapter's finances required by the Treasurer of the ACM.


Article VII -- Executive Council

  1. The Executive Council shall consist of the chapter officers and the Faculty Advisor by invitation only from the chapter President. Various committee Chairpersons shall meet with the Executive Council at the Executive Council meetings by invitation only from the chapter President. The Executive Council shall meet and nominate the Faculty Advisor immediately following the annual Election Meeting.
  2. The Faculty Advisor will not vote in Executive Council meetings. The only instances where the President may vote is in the instances of breaking a tie or making a tie vote.
  3. Except as otherwise provided in these Bylaws, the Executive Council shall act for this chapter in all matters except election of officers at the annual Election Meeting and the amendment of these Bylaws. Minutes of all Executive Council meetings shall be available for inspection by any member of this chapter and shall be filed with the chapter record.
  4. Meetings of the Executive Council shall be called by the President at his or her discretion or upon request of any member of the Executive Council.


Article VIII -- Faculty Advisor

  1. The Faculty Advisor shall be nominated by the Executive Council immediately following the annual Election Meeting and the nomination submitted to the President of the ACM via the Chairman of the ACM Student Membership and Chapters Committee. The Faculty Advisor shall be appointed chapter sponsor by the President of the ACM to serve until a successor is appointed.
  2. The Faculty Advisor shall be generally responsible for advising at all General Meetings in a non-voting capacity.
  3. The Faculty Advisor shall:
    1. Help provide continuity from year to year as student leadership and personnel change;
    2. Promote good student-faculty relationships;
    3. Help maintain university standards in all activities of the organization;
    4. Exercise financial supervision if necessary by
      1. Promoting prompt payment of bills and collection of dues, and
      2. Overseeing the settlement of all accounts in the event of dissolution of this chapter;
    5. Represent the student chapter interests to the faculty and administration.
    6. The Faculty Advisor shall be a member in good standing of the ACM.


Article IX -- Committees

  1. The Standing Committees shall be:
    1. The Program Committee, which shall plan and arrange meetings of the chapter in accordance with membership interests and the aims of this chapter as set forth in Article II; and shall prepare a calendar of regularly scheduled meetings each year.
    2. The Publicity Committee, which shall maintain a mailing list, and publish and distribute all notices to the members of this chapter; and shall provide additional publicity of chapter activities as appropriate. When a Publicity Committee does not exist, the Program Committee shall assume all of the Publicity Committee's duties, functions, etc. as described in Article VIII Section 1B along with all of the Program Committee's regular duties, functions, etc.
  2. Each Standing Committee consist of at least three voting members of this chapter; it may have additional members who are either voting or non-voting members of this chapter.
  3. The Nominating Committee shall consist of three voting members of this chapter, at least two of whom shall not be members of the Executive Council. The chapter President shall appoint the Nominating Committee at least one month prior to the annual Election Meeting. At the annual Election Meeting, the Nominating Committee shall present at least one nominee for each office.
  4. In addition to Standing Committees, Ad Hoc Committees may be established by the chapter President. Ad Hoc Committees are terminated at the end of each school year, or by order of the Executive Council.
  5. The Chairpersons and members of both Standing and Temporary Committees are appointed by the chapter President, except as otherwise provided by these Bylaws. All committee appointments shall terminate at the end of the annual Election Meeting, unless otherwise specified during the creation of the committee.


Article X -- Meetings

  1. Meetings shall be held as planned by the Program Committee.
  2. This chapter may hold meetings only in places that are open to all members of the Association for Computing Machinery.
  3. Notices shall be distributed to all members at least one week prior to any meeting.
  4. There shall be at least six meetings each year.
  5. A quorum of this chapter for the conduct of business shall consist of ten voting members or a majority of the total voting members of this chapter (which is 1/2 of the total voting members plus one), whichever is smaller.


Article XI -- Disbursements And Dues

  1. Disbursements from the Treasury for chapter expenditures shall be made under authorization of the Executive Council and be included in the minutes of that meeting.
  2. Any purchases over $50 must be cleared by the department from which the funds originate.
  3. Annual dues shall be established upon recommendation of the Executive Council and approved by a majority vote of the voting members present and voting at any chapter meeting, providing that the notice for the meeting included this as an item of business.
  4. This organization shall derive its funds from dues, lawful profit making activities, from the national ACM, and from the CUSA if needed by submitting a budget to the treasurer and approved by the membership before being submitted to the CUSA.


Article XII -- Removal Of Officers

  1. To remove any elected officer from his or her position, a petition with signatures of at least 1/2 of the total voting membership must be presented to the whole Executive Council who will in turn present it to the whole voting membership at a regularly scheduled meeting.
  2. The petition must specify the reasons for this petition for removal from office and specify which officer is being considered for removal.
  3. A special election meeting shall be held following the meeting where the signed petition was presented to the voting membership. A simple 2/3 majority vote of the total voting membership present at this meeting shall decide the outcome of this issue.


Article XIII -- Amendments And Procedures

  1. Amendments to these Bylaws shall be made in the following manner:
    1. The proposed amendment shall be read at a regularly announced chapter meeting.
    2. Three copies of the proposed amendment shall be sent to the Executive Director of the ACM, requesting the approval of the Chairperson of the Student Membership and Chapters Committee and the Chairperson of the Constitution and Bylaws Committee.

    After approval has been received from the designated ACM authority, the proposed amendment shall be distributed to the membership in writing with notice of a subsequent meeting at which the amendment will be considered. At the designated meeting the amendment shall be read again, discussed, and voted upon. Two-thirds of the voting members present and voting shall be required to adopt the amendment.

  2. The rules in Robert's Rules of Order Revised shall govern this chapter in all cases to which they are applicable, and in which they are not inconsistent with these Bylaws.
  3. Rulings on any point of procedure not included in these Bylaws shall be made by the chapter President with approval of the Faculty Advisor.


Article XIV -- Reviewing And Revising These Bylaws

A standard review of these ACM Bylaws shall be made every five (5) years by the Executive Committee and Faculty Advisor and recommendations shall be made by the Executive Committee for any proposed changes or amendments as described in Article XI of these Bylaws.


Article XV -- Jurisdiction Of These Bylaws

  1. These bylaws shall supersede and replace any and all bylaws and standing rules of all previous associations of the Clarkson University ACM.
  2. The constitution of the CUSA is recognized as supreme over these Bylaws.


Article XVI -- Other Rules And Regulations

  1. All ACM members will abide by all of the rules listed in the Clarkson Handbook during all ACM held or sponsored functions.
  2. Hazing, as defined by the Clarkson University Student Association (CUSA), by any ACM member or to any ACM member is not allowed and will be handled with the necessary disciplinary actions from the ACM and Clarkson University.


Article XVII -- Dissolution

In the event of revocation of the Charter or dissolution of this chapter, all the assets of the chapter will be transferred to the respective departments or CUSA from where the assets or money for those assets originated.